Curriculum Setup

Curriculum Setup prepares the underlying data. You do it once and reuse it across terms — it is not daily work.

If the data here is wrong or missing, opening classes, registering students, calculating GPA, and academic reporting are all affected.

Academic Terms

What it is for. Declaring terms: code, start and end dates, and the course registration window. Everything else attaches to a term.

Who can open it. Anyone with permission to view terms — usually the academic office.

Creating a term

1. Go to Academic Operations → Curriculum Setup → Academic Terms.
2. Click Add New Semester.
3. Fill in the code, name, start date, end date, and the dates registration opens and closes.
4. Save.

Adding a campus-specific schedule

1. Open the term you just created.
2. Under Campus schedules, click Add campus schedule.
3. Choose the campus and enter the dates that apply to it.

Notes

• The term is shared university-wide; each campus may run to different dates, declared under Campus schedules.
• The registration window decides whether students can register at all. Getting it wrong is the single most common cause of “students cannot register”.
• Changing the dates of a running term cascades into registration and fees. Think before editing.

Next. Course Offering List, GPA Management.

Programs

What it is for. Declaring the majors and programs the university offers.

Who can open it. Anyone with permission to view programs.

Steps

1. Go to Academic Operations → Curriculum Setup → Programs.
2. Click Add Program to create one.
3. Fill in the details and save.
4. For existing programs use the row icons: View program, Edit program, Delete program.

Note. Do not delete a program that has enrolled students. If it is no longer recruiting, stop using it rather than deleting it.

Next. Curriculum Versions, Units.

Curriculum Versions

What it is for. Each intake may follow a different curriculum. Each of those is a version.

Who can open it. Anyone with permission to view curriculum versions.

Steps

1. Go to Academic Operations → Curriculum Setup → Curriculum Versions.
2. Click Add Curriculum Version to create one.
3. For a small change to an existing version, use the Duplicate curriculum version icon and edit the copy.

On screen. Three cards at the top: total versions, versions currently Active, and Inactive ones.

Note. Editing an active version affects students already studying under it. The safe path is to duplicate, edit the copy, then switch over.

Next. Units, Course Registration.

Units

What it is for. The unit catalogue: code, name, credits, prerequisites, and equivalent units.

Who can open it. Anyone with permission to view units.

Steps

1. Go to Academic Operations → Curriculum Setup → Units.
2. Click Add Unit to add one.
3. Declare prerequisites and equivalents where they apply.
4. Use the row icons to view, edit, or delete a unit.

On screen. Three cards at the top: total units, units with prerequisites, and units with equivalents.

Notes

• Prerequisites directly control whether a student is allowed to register for a unit.
• Equivalents apply when a student changes program, or retakes through another unit that has been recognised.
• The screen supports bulk delete. Check the selection carefully before confirming — it cannot be undone.

Next. Syllabus Templates, Course Offering List.

Modules

What it is for. Grouping units into blocks of study within a program.

Who can open it. Anyone with permission to view modules.

Steps. Go to Academic Operations → Curriculum Setup → Modules to view and manage the module list.

Next. Programs, Units.

Syllabus Templates

What it is for. Preparing reusable syllabus templates so nothing is written from scratch each term.

Who can open it. Anyone with permission to view syllabuses.

Steps

1. Go to Academic Operations → Curriculum Setup → Syllabus Templates.
2. Click New Template.
3. Write the template and save.
4. If the list looks wrong, click Clear filters.

Next. Course Offering List, Course Statistics.

Check before opening classes

• The term exists and is the one you mean to open.
• The program and curriculum version match the intake.
• Units carry the information they need: credits, prerequisites.
• A syllabus template is ready for the units being opened.
• If students will retake, check retake fees in the Finance area.