Campus
Campus covers space and activity outside teaching hours: rooms and events.
The Gold redemption store and student clubs moved to their own group, Store & Clubs.
Room Management
Section titled “Room Management”What it is for. Declaring rooms: code, capacity, equipment, condition. The screen is titled Room Management.
Who can open it. Anyone with permission to view rooms.
Steps. Go to Campus → Room Management → Rooms to add or edit a room.
Notes
- A room set to maintenance cannot be scheduled or booked. Set it back when maintenance ends.
- Capacity must be accurate for the availability search to filter usefully.
Find Available Rooms
Section titled “Find Available Rooms”What it is for. Finding rooms free in the slot you need. Open this before booking.
Steps
- Go to Campus → Room Management → Find Available Rooms.
- In the Filters panel, enter the date, time, and capacity you need.
- Choose a room from the results and book it.
Bookings
Section titled “Bookings”What it is for. Seeing every room booking. The screen is titled Room Bookings.
Who can open it. Anyone with permission to view bookings.
My Bookings
Section titled “My Bookings”What it is for. Viewing and managing the bookings you created.
Who can open it. Anyone with permission to create bookings.
Pending Approvals
Section titled “Pending Approvals”What it is for. Approving or rejecting other people’s booking requests.
Who can open it. Anyone with permission to approve bookings.
Steps
- Go to Campus → Room Management → Pending Approvals.
- Review each request and approve or reject it.
- Click All Bookings to see everything, not just what is pending.
Note. An unapproved request does not hold the room. Letting them pile up is the usual cause of double-booking.
Room Usage Calendar
Section titled “Room Usage Calendar”What it is for. Seeing all room usage as a calendar, including classes and events.
Steps. Go to Campus → Room Management → Room Usage Calendar. Click Today to return to today.
Note. This is the easiest place to spot a clash. Check it before confirming a large event or an exam slot.
Events
Section titled “Events”What it is for. Creating and managing university events.
Who can open it. Anyone with permission to view events.
Steps. Go to Campus → Events → List to create an event or open an existing one.
Note. Book the room in Find Available Rooms first, then fix the event time.
Event Reports
Section titled “Event Reports”What it is for. Event figures: how many, and how well attended.
Common situations
Section titled “Common situations”| Situation | Order of work |
|---|---|
| You need a room for a meeting | Find Available Rooms → book → wait for approval |
| Running an event | Find Available Rooms → Events → List |
| Scheduling resit exams | Room Usage Calendar → Find Available Rooms → Exam Resit (Schedule tab) |
| A double-booking is reported | Room Usage Calendar → Pending Approvals |
| A room is out of service | Rooms (set it to maintenance) |